Minutes of the Meeting of the Board of Governors of The International Association of Student Clinicians - American Dental Association

September 26, 2007 – 3:30 p.m.
SCADA Hospitality Suite - Hilton San Francisco
San Francisco, California

Present:

Dr. Janet L. Harrison, President
Dr. Rada Sumareva, Vice President
Dr. Gareth Brock, Secretary
Dr. Joel Berg, Treasurer
Dr. Linda Niessen, Corresponding Secretary and Editor
Ms. Tammy Roland, Professional Relations Coordinator

Dr. Janet Harrison opened the meeting and welcomed the Board to San Francisco and the American Dental Association Annual Session. She then directed the Board’s attention to the meeting agenda provided.
Dr. Sumareva presented a motion to accept the Minutes of the Interim Meeting of June 9 in Rome, Italy. That motion was seconded by Dr. Brock and unanimously approved.

The following Reports were submitted:

Report of the President – Dr. Janet Harrison
Dr. Harrison expressed her pleasure in having the opportunity to represent SCADA as President this year. She stated that she is looking forward to another successful program during this year’s meeting and thanked all of the Board members for their enthusiastic support.

Report of the Vice President – Dr. Rada Sumareva
Dr. Sumareva offered congratulations to Dr. Harrison on an outstanding year of dedicated service to SCADA and informed the Board that she is looking forward to her presidential year. She also indicated the 2008 Interim Meeting would likely take place in St. Petersburg, Russia, next June and the Board discussed available dates. Dr. Berg motioned to accept the report of the Vice President. It was seconded by Dr. Brock and approved.

Report of the Secretary – Dr. Gareth Brock
The Secretary informed the Board that the Notice of the 48th Annual Business Meeting of Associates, scheduled for Friday, September 28, 2007, was mailed to all Associates of Record on July 6, 2007. The Mail Ballot for the election of Officers and the Three-Year Elective Member of the Board was mailed on July 13, 2007.

The Secretary opened the mail ballots. The results were tabulated in the presence of Dr. Sumareva and Dr. Brock for each position as follows:

President – Dr. Rada Sumareva – 117
Vice President – Dr. Gareth Brock – 117
Three-Year Elective Member of the Board – Dr. Leo Rouse – 116

All candidates were elected unanimously.

Dr. Berg made a motion to accept the report of the Secretary as presented by Dr. Brock. This motion was seconded by Dr. Harrison and unanimously approved.

Report of the Treasurer – Dr. Joel Berg
Dr. Berg reported on treasury deposits and disbursements for the period of May 1, 2007 through
August 31, 2007.

TREASURER'S REPORT Covering Period September 1, 2006 to April 30, 2007

The Board discussed and appointed Tammy Roland to manage the SCADA accounts, with the Treasurer acting as co-signatory where necessary. A motion was presented by Dr. Sumareva and seconded by Dr. Harrision. The Board unanimously approved.

A motion was made by Dr. Berg for SCADA to again contribute $500 to the Henry M. Thornton Fellowship Fund. This motion was seconded by Dr. Brock and the Board unanimously approved.
Dr. Sumareva presented a motion to approve the report of the Treasurer. The motion was seconded by Dr. Brock and approved.

Report of the Corresponding Secretary – Dr. Linda Niessen
The Corresponding Secretary commented on the success of the global Student Clinician Research Programs since the Interim Meeting. These included the second Turkish program, the eighth South African program, the eighth Taiwanese program, the thirteenth Japanese program, and the sixth South East Asian program. The first place award recipients of each program will attend the San Francisco meeting.

Dr. Niessen mentioned that we have a total of 15 international students attending the San Francisco meeting, all of which will be in attendance at an appreciation dinner on Sunday evening, September 29 along with the winners of the U.S. Program.

Dr. Niessen reported on the plans for the upcoming programs for the balance of 2007, including those in Brazil, Korea, France, Germany and Thailand. Dr. Sumareva presented a motion to accept the report of the Corresponding Secretary, which was seconded by Dr. Harrison and unanimously approved.

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Report of the Fellowship Fund Committee – Dr. Gareth Brock, Chair
Dr. Brock announced to the Board that letters were sent on July 20, 2007 to all unsuccessful applicants for the 2007 Henry M. Thornton/SCADA Fellowship Award. He then informed the Board of the status of donations to the Fund. Committee records showed the balance to be $120,256.60, after deducting the $2,500 award to be presented to Dr. Joseph Meng and the $500 award to be presented to Silky Punyani in January during the 2008 Indian Dental Association/DENTSPLY Student Clinician Research Program.

Dr. Sumareva presented a motion to accept the report of the Fellowship Fund Committee. This motion was seconded by Dr. Berg and approved.

Report of the Membership Committee – Dr. Joel Berg
Dr. Berg presented the report of the Membership Committee. He informed the Board that the printed Membership Directory is available to all SCADA Associates. In the future, a printed directory will no longer be published. He reminded the Board that the on-line directory is maintained and updated on a monthly basis.
Dr. Berg reported that 1,656 persons maintained membership in SCADA from 36 countries, including Australia, Austria, Brazil, Canada, China, Denmark, Estonia, Finland, France, Germany, Iceland, India, Indonesia, Ireland, Japan, Korea, Kuwait, Latvia, Lithuania, Malaysia, Myanmar, Netherlands, New Zealand, Norway, Philippines, Singapore, South Africa, Sweden, Switzerland, Taiwan, Thailand, Turkey, United Arab Emirates, United Kingdom, United States, and Vietnam.

Dr. Berg announced that Letters of Invitation to membership in SCADA were presented to all students participating in the 2007 Turkish, South African, Taiwanese, Japanese, Southeast Asian and American Student Clinician Research Programs. Information regarding the Association accompanied the letters and the students also received copies of the Constitution and Bylaws and the booklet titled SCADA: A History of Progress.

Membership in SCADA of the student clinicians who participated in the aforementioned programs were unanimously approved by the Board, following a motion made by Dr. Berg and a second from Dr. Harrison, according to the Bylaws, Chapter I, MEMBERSHIP, Section 2 – QUALIFICATIONS.

Dr. Sumareva made a motion to accept the report of the Membership Committee, which was seconded by Dr. Brock and approved.

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Report of the School Liaison Committee – Dr. Linda Niessen, Corresponding Secretary

Dr. Niessen presented the report of the School Liaison Committee on behalf of Dr. Sandy Madison. She advised the Board that “The Creative Clinician Scientist” handbooks are currently being updated to reflect the new poster presentation format.

Dr. Niessen advised the Board that letters and emails requesting Faculty Advisor Award nominees were sent to all the US Dental Deans on June 20th. The Board reviewed the 13 nominee letters received and selected two recipients for 2008. They selected Dr. John O. Burgess from the University of Alabama at Birmingham and Dr. Allen Otsuka from Southern Illinois University.

Dr. Sumareva made a motion to accept the report of the School Liaison Committee, which was seconded by Dr. Harrison and unanimously approved.

Report of the Orientation Seminar Committee – Dr. Rada Sumareva, Chair

Dr. Sumareva advised the Board that the annual Orientation Seminar for Student Clinicians participating in the 2007 San Francisco meeting is scheduled for Friday, September 28, 2007 in Continental Parlor 4 of the San Francisco Hilton. The agenda is:

A. Dr. Janet Harrison, President
1. Welcome
2. Introduction of Officers and Board of Governors

B. Dr. Linda Niessen, Corresponding Secretary
1. Welcome International Student Clinicians

C. Dr. Kenneth MacDougall, Chairman, Council on ADA Sessions
1. Welcome

D. Mr. James Donovan, Director, Council on ADA Sessions
1. Welcome

E. Dr. Janet L. Harrison, President
1. Description of SCADA

F. Dr. Linda Niessen, VP & Chief Clinical Officer for DENTSPLY
1. DENTSPLY / ADA SCADA relationships
2. Reminders

G. Dr. Janet Harrison, President
1. Introduction of New SCADA President and Officer Induction

H. Dr. Rada Sumareva, Incoming President
1. Presentation of Past President’s Award
2. Closing Remarks

Unfinished Business

The new SCADA website has been completed and an announcement has been sent via an e-mail blast to all SCADA Associates, Deans, Faculty Advisors and other interested parties.

New Business

1. Due to ADA limitations in both resources and personnel, the SCADA Master Clinician Program will not be held for the next several years.

2. Due to unforeseeable circumstances, Dr. Sandy Madison is no longer able to continue with Board commitments; therefore, the incoming elective Board member, Dr. Leo Rouse will assume the position of Treasurer and Dr. Tetsu Okumura from Japan has been appointed as the Third-year Elective Member. Dr. Sumareva presented a motion to accept the new Board Members and Dr. Brock seconded it. The Board unanimously approved.

3. Dr. Berg motioned to consolidate the SCADA events next year during the San Antonio meeting to include only three days. The Board discussed timing for the various events and a motion was made to accept the more condensed timetable. Unanimously, the Board approved.

Dr. Harrison then presented a motion to adjourn the meeting, which was seconded by Dr. Sumareva and approved.

Gareth R. Brock, B.D.S., Ph.D.
Secretary

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