MINUTES OF THE INTERIM MEETING of the Board of Governors of
The International Association of Student Clinicians – American Dental Association

8:00 AM - Saturday, July 12, 2008
Quebec, Canada

Present:

Dr. Rada Sumareva, President
Dr. Gareth Brock, Vice President
Dr. Leo Rouse, Treasurer
Dr. Tetsu Okumura, Elective Member
Dr. Janet L. Harrison, Past President
Dr. Linda C. Niessen, Corresponding Secretary
and Editor
Ms. Tammy A. Roland, Professional Services
Program Planner

Dr. Sumareva, President, opened the meeting and welcomed the Board to the 2008 Interim Meeting. She directed the Board’s attention to the meeting agenda that had been provided in advance of the meeting. She also shared their good wishes for a successful Interim Meeting of the Board of Governors.

There was a motion made by Dr. Sumareva to approve the Minutes of the Meetings of the Board of Governors of September 26 and September 29, 2007 in San Francisco, CA. This motion was seconded by Dr. Rouse and was approved.

The following Reports were submitted:

Report of the President – Dr. Rada Sumareva

Dr. Sumareva expressed her pleasure in having the opportunity to represent SCADA at the 18th Scandinavian Student Clinician Research Program that was held in Copenhagen in March.

She offered a couple suggestions for the SCADA website including:
• Addition of dates and location of all global Student Clinician Research Programs
• Requesting the ADA to add the link to SCADA’s website to their website.
As an added benefit to SCADA members, Dr. Sumareva requested if DENTSPLY could to offer discounted rates for CE courses.

Dr. Sumareva concluded that she was looking forward to attending the various SCADA events to be held during the American Dental Association Annual Session in San Antonio in October.

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Report of the Vice President – Dr. Gareth Brock

Dr. Brock thanked Dr. Sumareva for her excellent representation of SCADA during her Presidential year. He then proposed his thoughts for holding the 2008 Interim Meeting during the month of June in Iceland. Further discussion, date selection and location will be confirmed at the Annual Meeting to be held in San Antonio, TX.

Report of the Treasurer – Dr. Leo Rouse

Dr. Rouse reported on treasury deposits and disbursements for the period of September 1, 2007 through May 31, 2008.

TREASURER'S REPORT Covering Period September 1, 2007 to May 31, 2008

Dr. Sumareva presented a motion to accept the Report of the Treasurer. The motion was seconded by Dr. Brock and was approved by the Board.

Report of the Corresponding Secretary – Dr. Linda Niessen

Dr. Linda Niessen informed the Board that the summer issue of Expressions is in the final review stages and will be published within the next few weeks.

This 14-page edition is primarily devoted to the recognition of the global SCADA programs. The issue includes various announcements of SCADA member’s recent achievements and awards. Minutes of the Board Meetings of both September 26 and September 29 and the 48th Annual Business Meeting, all conducted during the ADA Annual Session in San Francisco, CA are included.

Dr. Niessen reported on the fourth SBPqO Brazil Division/DENTSPLY Student Clinician Research Program in September, the 21st Annual BZÄK/DGZMK/DENTSPLY Student Clinician Research Program in Dusseldorf, Germany in November, the 11th ADF/DENTSPLY Student Clinician Research Program in Paris, France in November, the 9th KDA/DENTSPLY Student Clinician Research Program in Seoul in November, the 10th DAT/DENTSPLY Student Clinician Research Program in Thailand in December, the 11th IDA/DENTSPLY Research Program in Mangalore, India in January, the 31st BDA/DENTSPLY Student Clinician Research Program in London in February, the 18th Northern European Program in Copenhagen in March, and the 38th CDA/DENTSPLY Student Clinician Research Program in Toronto in April.

Dr. Niessen reported to the Board on the preliminary plans for the balance of the programs to be held prior to the ADA Meeting in San Antonio including Turkey, Japan, Taiwan, and South Africa.

The Corresponding Secretary & Editor reported on the following arrangements that have been made for the various SCADA activities to be held in San Antonio during the ADA Annual Session. She noted that the schedule of events has been consolidated to two days to better meet the needs of the Board.

1. The Hyatt Regency San Antonio will house the 2008 Student Clinicians and the SCADA Hospitality Suite.

2. The Annual Meeting of the Board of Governors will be held at the Hyatt Regency San Antonio on Friday, October 17 at 7:30 AM.

3. The 49th Annual Business Meeting of SCADA Associates will take place on the third floor of Hyatt Regency San Antonio in the Llano Room at 4:30 PM on Friday, October 17.

4. The Orientation Seminar and Reception for the 2008 Student Clinicians will be held on the second floor of the Hyatt Regency San Antonio in the Regency East Ballroom at 5:30 PM on Friday, October 17.

5. The Awards Program and Reception honoring Student Clinicians participating in the 49th Annual ADA/DENTSPLY Student Clinician Research Program will take place on Saturday, October 18 in the Regency Ballroom of the Hyatt Regency San Antonio from 6:00 PM to 9:00 PM.

6. Student winners and their spouses or guests, along with the 2007 and 2008 winners from Brazil, Canada, France, Germany, Iceland, India, Japan, South Africa, South Korea, Taiwan, Thailand, Turkey and the United Kingdom will attend a special recognition dinner on Sunday, October 19 as guests of DENTSPLY International. The incoming SCADA President, Dr. Brock is invited to attend this program at the Acenar located at 146 East Houston Street, San Antonio, TX.

Dr. Okumura presented a motion to accept the Report of the Corresponding Secretary and Editor. The motion was seconded by Dr. Harrison and unanimously approved.

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Report of the Nominations Committee – Dr. Janet Harrison, Chair

The Board reviewed the curriculum vitae and considered several candidates for the position of three-year Elective Member of the Board. Following a period of discussion, Dr. Niessen offered the following slate of candidates to serve on the Board for the 2008-2009 term:

President – Dr. Gareth Brock

Vice President – Dr. Joel H. Berg

Three-year Elective Member – Several candidates were suggested. Dr. Niessen will contact them regarding their interest and availability and report back to the Board.

There was a motion made by Dr. Sumareva asking that the slate of nominated candidates be accepted as presented. This motion was unanimously approved by the Board. All Associates receive the Mail Ballot with these nominations in accordance with the Bylaws, Chapter IV, Elective Officers, Section IV, Elections.

Dr. Harrison next discussed the curriculum vitaes received. The Nominations Committee had considered several candidates for the 2008 Alan J. Davis/SCADA Achievement Award. Following a period of discussion, Dr. Harrison made a motion to present the 2008 award to Dr. Arthur Dugoni. He graduated as class valedictorian from the College of Physicians and Surgeons (forerunner of Pacific) in 1948. He maintained private practice for nearly 40 years. He then became Dean of the University of Pacific Dental School. After a very successful career as Dean, the school was renamed in his honor. He is a Professor and Dean Emeritus at the Arthur A. Dugoni School of Dental Medicine of the University of Pacific in San Francisco, CA. He was awarded an Honorary Membership to SCADA. Brock seconded Dr. Harrison’s motion to present the 2008 Alan J. Davis/SCADA Achievement Award to Dr. Dugoni. This motion was unanimously approved by the Board. A letter will be sent to Dr. Dugoni informing him of his selection for the 2008 Alan J. Davis/SCADA Award. This letter will also advise him that the award will be presented on October 18 during the San Antonio ADA Annual Session.

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Report of the Fellowship Fund Committee – Dr. Tetsu Okumura, member on behalf of
Dr. Joel Berg, Chair

The Board reviewed several candidates’ applications. Dr. Rouse presented a motion to award the 2008 Henry M. Thornton/SCADA Fellowship of $2,500 to Dr. Ryan Edmunds.
Dr. Sumareva seconded the motion. After a period of discussion, the motion was approved by the Board. Dr. Edmunds is a 2007 graduate from the Virginia Commonwealth University. He participated in the 2005 ADA/DENTSPLY Student Clinician Program. He is now enrolled in a Graduate Periodontics Program at the University of Texas Health Science Center at San Antonio. A letter will be mailed to Dr. Edmunds advising him of the Board’s selection. The presentation of the Fellowship Award will take place during the forthcoming American Dental Association Annual Session and Student Clinician Program on October 18. Dr. Okumura informed the Board of the status of donations to the Fund. Committee records showed that this amounted to a total of $120,256.60 as of September 26, 2007. There were contributions in the amount of $20,764.78 received from November 1, 2007 through July 12, 2008. These funds are held with Oral Health America. The balance in the Fellowship Fund is $141,021.38 as of July 12, 2008.

Dr. Brock offered a motion to accept the Report of the Fellowship Fund that was seconded by Dr. Rouse and approved by the Board.

Report of the Membership Committee – Dr. Leo Rouse, Chair

Dr. Rouse advised the Board that the “Forfeiture of Membership” mailing was sent to 368 Associates on February 1, 2007. Of that number, 40 Associates paid in full and 328 Associates were moved to an inactive status, in accordance with the Bylaws, Chapter VII – Finances, Section 2: Penalty for Nonpayment of Dues. Dr. Rouse next reported that 1,345 persons in 36 nations maintained their membership in SCADA.
Further, Dr. Rouse reported that 49 students participated in the fourth SBPqO Brazil Division/DENTSPLY Student Clinician Research Program in September 2007 and requested to join the Association. They were:

?Dr. Rouse reported that 23 students participated in the 21st BZÄK/DGZMK/DENTSPLY/DENTSPLY Student Clinician Research Program conducted in Dusseldorf, Germany in November 2007 and wished to join the Association. They were:

Dr. Rouse informed the Board that 11 students who participated in the 11th ADF/DENTSPLY Student Clinician Research Program in Paris in November 2007 wished to join the Association. They were:

?Dr. Rouse reported that 41 presenters and co-clinicians were represented in the 9th KDA/DENTSPLY Student Clinician Research Program in Seoul in December 2007 and indicated their wish to join the Association. They were:

?Dr. Rouse reported that 31 students and co-clinicians taking part in the 10th DAT/DENTSPLY Student Clinician Program in Bangkok in December 2007 wished to join the Association. They were:

Dr. Rouse informed the Board that 23 students taking part in the 11th IDA/DENTSPLY Student Clinician Research Program in Mangalore, India in January 2008 wanted to join SCADA. They were:

Dr. Rouse reported that 15 presenters and were represented in the 31st BDA/DENTSPLY Student Clinician Research Program in London in February 2008 and desired to join the Association. They were:

Eva Nowak-Solinska
Sunny Kotecha
Emma Saliba
Shiva Abbassi-Ghadi
Richard Carr
Faizan Zaheer
Paul Hooi
Martin Nimmo
Ee Ying Ooi
Ryan Olley
Dina Isaacson
Anthony Collins
Samantha Foster
Rosemary Sykes
Stephen Shepher

Dr. Rouse advised the Board that 17 students took part in the 18th Northern European Dental Associations/DENTSPLY Student Clinician Research Program in Copenhagen in March 2008 and wished to join SCADA. They were:

Marie-Louise Bastholm Bille
Mette Guldbæk Andersen
Aila Miettinen
Elina Koivuperä
Aaro Turunen
Solveig Anna Thorvaldsdottir
Catrine Bang Andreassen
Joannis Grigoriadis
Yossi Goldberg
Maija Pohjola
David Reinedahl
Aleksandra Goluba
Povilas Daugela
Agne Gairionyte
Sebastiaan De Visscher
Kasaie Elnaz
Suze An van den Belt

Dr. Rouse told the Board that 8 students participated in the 38th Canadian Dental Association/DENTSPLY Student Clinician Research Program in Toronto in April 2008 and indicated their desire to join the Association. They were:

Patsy Yip
Melanie McLeod
Jérémie Berdugo
John Park
Wailan Chan
Audrey McNamara
Ashley Dykun
Andrew Wong

Dr. Rouse made a motion to elect the aforementioned 218 students into membership in the Association. That motion was seconded by Dr. Harrison and was approved by the Board, according to the Bylaws, Chapter I, MEMBERSHIP, Section 2. Qualifications.

Dr. Rouse reported that SCADA Membership information would be sent to all students participating in the remaining 2008 programs, including those in Turkey, Japan, South Africa, Taiwan, Southeast Asia, Brazil, South Korea, France, Germany, and Thailand. This will include information about the Association as well as copies of the SCADA Constitution and Bylaws and the Association’s History Book.

Dr. Sumareva motioned to accept the Report of the Membership Committee that was seconded by Dr. Okumura and approved by the Board.

Report of the School Liaison Committee – Dr. Gareth Brock, Chair

Dr. Brock advised the Board that 105 copies of the “Creative Clinician Scientist” handbook were distributed to DENTSPLY Japan, West Virginia University, Harvard School of Dental Medicine and the Danish Dental Association since the October 2007 Annual Session.

There was a motion made by Dr. Sumareva to accept the Report of the School Liaison Committee. The motion was seconded by Dr. Harrison and approved by the Board.

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Report of the Orientation Seminar Committee – Dr. Gareth Brock, Chair

Dr. Brock reported that the agenda for the Orientation Seminar will remain unchanged from last year. Dr. Sumareva, as President, will open the program and then turn it over to our Corresponding Secretary Dr. Linda Niessen, who will serve as Emcee. She will recognize the international student clinician winners who are attending the Annual Session. The Chairman and Secretary of the Council on ADA Sessions will be introduced. Following the welcome message presented by the Council on ADA Sessions, ADA’s Council on ADA Session’s Director will provide a brief review of the poster presentation regulations. Dr. Brock, as Vice President, will then present a description of SCADA and its activities. The Corresponding Secretary will address the group on other requirements the students have during the meeting.

Dr. Okumura offered a motion to accept the report of the Orientation Seminar Committee. The motion was seconded by Dr. Brock and was approved by the Board.

Miscellaneous Business Reports

1. Board of Governors Meeting
The October Board of Governors Meeting will take place during the ADA Annual Session at 7:30 PM on Friday, October 17 in the SCADA Hospitality Suite of the Hyatt Regency San Antonio.

2. SCADA Board/DENTSPLY Dinner
The Corresponding Secretary and Editor announced that DENTSPLY will host a dinner for the Board in San Antonio on Friday, October 17 at The Little Rhein Steak House.

3. SCADA Past President’s Reception
The Corresponding Secretary informed the Board that this year’s Past Presidents’ will be invited to visit the Hospitality Suite, during designated hours, to meet and mingle with the student clinicians.

4. Badge Ribbons
The Corresponding Secretary informed the Board that ribbons for registration badges would again be distributed to all SCADA Past Presidents and current Board Members prior to the San Antonio Annual Session as a means of increasing recognition for the Association. In addition, blue SCADA ribbons will be distributed to those Associates attending the Annual Session.

5. SCADA Website
Dr. Niessen announced to the Board that SCADA’s website on-line registration has been a tremendous success. All students’ names and contact information have been received.

6. SCADA’s 50th year anniversary
The Corresponding Secretary reminded the Board that SCADA’s 50th year anniversary will be celebrated in 2009 at ADA’s Annual Session to be held in Honolulu, Hawaii. We are hoping to schedule a luau to celebrate the 50th Anniversary and we will be looking at holding the Award Program prior to the beginning of luau.

Dr. Sumareva then motioned to adjourn the meeting. It was seconded by Dr. Rouse and approved by the Board. With no further business, the meeting was adjourned.

Respectfully submitted,

Linda C. Niessen, D.M.D
Corresponding Secretary and Editor

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