Minutes of the Meeting of The Board of Governors of The International Association of Student Clinicians – American Dental Association

October 17, 2008 – 7:30 AM
SCADA Hospitality Suite
Hyatt San Antonio
San Antonio, TX

Present:

Dr. Rada Sumareva, President
Dr. Gareth Brock, Vice President
Dr. Joel Berg, Secretary
Dr. Linda Niessen, Corresponding Secretary and Editor
Ms. Tammy Roland, Professional Services Program Planner
Dr. Rada Sumareva opened the meeting and welcomed the Board to San Antonio and the American Dental Association Annual Session. She then directed the Board’s attention to the meeting agenda provided.

Dr. Sumareva presented a motion to accept the Minutes of the Interim Meeting of July 12 in Quebec, Canada. That motion was seconded by Dr. Berg and unanimously approved.

The following Reports were submitted:

Report of the President – Dr. Rada Sumareva

Dr. Sumareva expressed her pleasure in having the opportunity to represent SCADA as President this year. She stated that she is looking forward to another successful program during this year’s meeting and thanked all of the Board members for their enthusiastic support.

Report of the Vice President – Dr. Gareth Brock

Dr. Brock offered congratulations to Dr. Sumareva on an outstanding year of dedicated service to SCADA and informed the Board that he was looking forward to his presidential year. He recommended that the 2009 Interim Meeting take place in Iceland, June 4 – 7. Dr. Berg motioned to accept the report of the Vice President. It was seconded by Dr. Sumareva and approved.

Report of the Secretary – Dr. Joel Berg

The Secretary informed the Board that the Notice of the Forty-ninth Annual Business Meeting of Associates, scheduled for Friday, October 17, 2008, was mailed to all Associates of Record on July 18, 2008. The Mail Ballot for the election of Officers and the Three-Year Elective Member of the Board was mailed on August 15, 2008.

The Secretary opened the mail ballots. The results were tabulated in the presence of Dr. Brock and Dr. Berg for each position as follows:

President – Dr. Gareth Brock – 113
Vice President – Dr. Joel Berg – 113
Three-Year Elective Member of the Board – Dr. Jane Puskus – 113

All candidates were elected unanimously.

Dr. Sumareva made a motion to accept the report of the Secretary and it was unanimously approved.

Report of the Treasurer – Dr. Rada Sumareva on behalf of Dr. Leo Rouse

Dr. Sumareva reported on treasury deposits and disbursements for the period of June, 2008 through August 31, 2008.

TREASURER'S REPORT Covering Period June 1, 2008 to August 31, 2008

A motion was made by Dr. Berg for SCADA to again contribute $500 to the Henry M. Thornton Fellowship Fund. This motion was seconded by Dr. Brock and the Board unanimously approved.

Dr. Berg presented a motion to approve the report of the Treasurer. The motion was seconded by Dr. Brock and approved.

Report of the Corresponding Secretary – Dr. Linda Niessen

The Corresponding Secretary commented on the success of the Global Student Clinician Research Programs since the Interim Meeting. These included: the third Turkish program, the ninth South African program, the ninth Taiwanese program, the fourteenth Japanese program, the fifth Brazilian program, and the seventh South East Asian program. The Turkish, South African, Taiwan and Japanese first place award recipients will attend the San Antonio meeting, while the Brazilian and the South East Asian first place winners will attend the 2009 Annual Session in Honolulu, Hawaii.

Dr. Niessen mentioned that we have a total of 12 international students attending the San Antonio meeting, all of which will be in attendance at an appreciation dinner on Sunday evening, October 18 along with the winners of the U.S. Program.

Dr. Niessen reported on the plans for the upcoming programs for the balance of 2008, including those in Korea, France, Germany, and Thailand. Dr. Sumareva presented a motion to accept the report of the Corresponding Secretary, which was seconded by Dr. Brock and unanimously approved.

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Report of the Fellowship Fund Committee – Dr. Joel Berg, Chair

Dr. Berg announced to the Board that letters were sent on July 23, 2008 to all unsuccessful applicants for the 2008 Henry M. Thornton/SCADA Fellowship Award. He then informed the Board of the status of donations to the Fund. Committee records showed the balance to be $138,591.48, after deducting the $2,500 award to be presented to Dr. Ryan Edmunds.

Dr. Brock presented a motion to accept the report of the Fellowship Fund Committee. This motion was seconded by Dr. Sumareva.

Report of the Membership Committee – Dr. Sumareva on behalf of Dr. Rouse

Dr. Sumareva presented the report of the Membership Committee. She reported that 1,027 persons maintained membership in SCADA from 36 countries, including Australia, Austria, Brazil, Canada, China, Denmark, Estonia, Finland, France, Germany, Iceland, India, Indonesia, Ireland, Japan, Korea, Kuwait, Latvia, Lithuania, Malaysia, Myanmar, Netherlands, New Zealand, Norway, Philippines, Singapore, South Africa, Sweden, Switzerland, Taiwan, Thailand, Turkey, United Arab Emirates, United Kingdom, United States, and Vietnam.

Dr. Sumareva announced that Letters of Invitation to membership in SCADA were presented to all students participating in the 2008 Turkish, South African, Taiwanese, Japanese, Brazilian, the Southeast Asian, and the American Student Clinician Research Programs. Information regarding the Association accompanied the letters and the students also received copies of the Constitution and Bylaws and the booklet titled SCADA: A History of Progress.

Membership in SCADA of the student clinicians who participated in the aforementioned programs was unanimously approved by the Board, following a motion presented by Dr. Brock and seconded from Dr. Berg, according to the Bylaws, Chapter I, MEMBERSHIP, Section 2 – QUALIFICATIONS.

Dr. Brock made a motion to accept the report of the Membership Committee, which was seconded by Dr. Berg and approved.

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Report of the School Liaison Committee – Dr. Gareth Brock

Dr. Brock presented the report of the School Liaison Committee. He advised the Board that “The Creative Clinician Scientist” handbooks continue to be printed and have additionally been added to the SCADA website.

Dr. Brock advised that Board that letters and emails requesting Faculty Advisor Award nominees was sent to all the US Dental Deans on May 28th. The Board reviewed the 15 nominee letters received and selected Dr. Margarita Zeichner-David from the University of California, Los Angeles as the recipient for 2009.

Dr. Sumareva made a motion to accept the report of the School Liaison Committee, which was seconded by Dr. Berg and unanimously approved.

Report of the Orientation Seminar Committee – Dr. Gareth Brock, Chair

Dr. Sumareva advised the Board that the annual Orientation Seminar for Student Clinicians participating in the 2008 San Antonio meeting is scheduled for Friday, October 17, 2008 in Regency Ballroom of the San Antonio Hyatt Regency. The agenda is:

I. Dr. Rada Sumareva, President of SCADA
A. Welcome
B. Introduction of Officers and Board of Governors

II. Dr. Linda Niessen, Corresponding Secretary
A. Welcome to our International guests, winners in DENTSPLY-sponsored Student Clinician Research Programs throughout the world.

III. Dr. Dennis D. Shinbori, Chair, Council on ADA Sessions
A. Welcome

IV. Mr. James Donovan, Director, Council on ADA Sessions
A. Brief review of poster presentation regulations
B.Q & A

V. Dr. Rada Sumareva
A. Description of SCADA

VI. Dr. Linda Niessen, Vice President, Chief Clinical Officer, DENTSPLY
A. DENTSPLY/ADA SCADA relationship
B. Reminders

VII. Dr. Rada Sumareva
A. Introduction of new SCADA President and Officer Induction

VIII. Dr. Gareth Brock
A. Presentation of Past President’s Award
B. Closing remarks

Dr. Sumareva then presented a motion to adjourn the meeting, which was seconded by Dr. Brock and approved.

Gareth R. Brock, B.D.S., Ph.D.
Secretary

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